Notice: While JavaScript is not essential for this website, your interaction with the content will be limited. Please turn JavaScript on for the full experience.

PSF Meeting Minutes for Nov. 15, 2023

Subscribe via RSS

Title: 2023-11-15 PSF Board Meeting Minutes Encoding: utf-8 Author: psf at python.org Content-Type: text/x-rst

The Python Software Foundation
Minutes of a Regular Meeting of the Board of Directors

November 15, 2023

A regular meeting of the Python Software Foundation ("PSF") Board of Directors was held over Group Conference Call via phone and Internet Relay Chat/Slack beginning at 13:00 UTC, on November 15, 2023. Olivia Sauls took notes/minutes.

All votes are reported in the form "Y-N-A" (in favor-Y‚opposed-N‚abstentions-A; e.g. "5-1-2" means "5 in favor, 1 opposed, and 2 abstentions").

1   Attendance

The following members of the Board of Directors (10 of 12) were present at the meeting: Deb Nicholson, Débora Azevedom, Jannis Leidel, Tania Allard, Denny Perez, Cheuk Ting Ho, Christopher Neugebauer, Georgi Ker, Kwon-Han Bae. Dawn Wages joined at 14:22 UTC.

Chloe Gerhardson (Infrastructure Engineer), Marie Nordin (Community Communications Manager), Loren Crarey (Dir of Resource Development), Mike Fiedler (PyPI Safety and Security Engineer) , Joe Carey (Accounting Manager), Ee Durbin (Dir of Infrastructure), Laura Graves (Senior Accountant), Seth Larson (Python Security Developer in Residence), Olivia Sauls (Program Director) were also in attendance. Phyllis Dobbs (Controller) joined at 14:30 UTC.

2   Minutes of Past Meetings

Minutes from prior meeting October, 11, 2023:

RESOLVED, that the Python Software Foundation approve the minutes at https://mail.python.org/archives/list/psf-important@python.org/thread/NTP2TELWEAVVUDDFDUPPNIJSUUQ4BXRI/> as representing a true and accurate record of the October 11, 2023 meeting.

Approved, 8-0-0

3   Board and Staff Monthly Reports for November 2023

3.1   Deb Nicholson

  • Staffing
    • We've sent contracts out for both the Deputy Developer in Residence and a Supporting Developer in Residence
    • The staff will be on retreat the week after Thanksgiving so the office is essentially closed Nov. 27th - Dec. 1st
  • Funding
    • The Request for Information was sent in, we're joining lots of other very interesting proposals
    • Marie is taking the lead on the year-end fundraiser work
  • PyCon US
    • Very excited to have Marisa on and integrated with the planning this year
  • ED Travel
    • I keynoted SeaGL in early November and got to speak with contacts and CISA and UW
    • I keynoted PyCon Sweden in last week and met lots of lovely community members from the area
    • I'll be attending a single day event with the Community Data Science Collective
    • Planned our Malmo Board retreat for January
  • Program and Policy Work
    • Continuing to participate in discussions around CRA and PLD
    • Have started meeting with Open SSF's ED and attending the Associate Members meetings
    • Endorsing a data collection project with Apereo to learn more about how open source is used on campuses, including how much Python is there
    • Exploring an opportunity with University of Washington to seek funding to study decision making and prioritization in open source projects

3.2   Oliva Sauls

  • Continued onboarding with the Community Events Coordinator
  • Launched PyCon US 2024 website and Call for Proposal
  • Continued working with designer on PyCon US 2024 conference design
  • Preparing for PyCon US 2024 site visit at the David L. Lawrence Convention Center in Pittsburgh, PA
  • Met with the Education Summit organizers to begin planning for PyCon US 2024
  • Proposal review and negotiation for PyCon US 2024 vendors
  • Continued work on PyCon US 2024 budget
  • Log fellow member nominations, run quarterly votes, update Fellows page on pydotorg, update CiviCRM with new Fellow members, notify new members, write blogs for new members
  • PSF admin duties - board meeting minute drafts and agenda, updating public records, moderating psf-board mailing lists

3.3   Loren Crarey

  • Onboarding new Community Communications Manager
  • Managing PSF response to US government Open Source Security RFI
  • Sponsorship launch
  • PyCon US support
  • End of year fundraiser planning
  • Communications with current and prospective sponsors and donors

3.4   Laura Graves

  • Ongoing accounting activities
  • Chaired Grants Work Group
  • Updated posters for new hires and staff moves
  • Removing old SAM profile
  • 2022 Audit support

3.5   Joe Carey

November report not provided.

3.6   Ee Durbin

November report not provided.

3.7   Phyllis Dobbs

November report not provided.

3.8   Chloe Gerhardson

  • Continued on a 6 course Google IT Automation with Python Professional Certification series
  • Continued on-call pager duty rotation
  • Sought to boost the grafana logging script by adding a user to avoid using login creds
  • Began rate-limiting our hg server and creating a global configuration to serve other hosts like svn, and legacy

3.9   Mike Fiedler

  • Co-authored PSF response to US Gov RFI on Open Source Supply Chain Security,
  • Remediated security findings from audit
  • Authored and published PyPI Security Audit blog posts (first one here),
  • Prepared working PyPI Observations data models and admin interface
  • Attended (virtual) Packaging Security Roundtable 2-day conference
  • Continued Management API draft
  • Fixed various nitpicks and bugs, patch management
  • Responded to Security Inbox tickets

3.10   Seth Larson

3.11   Marisa Camacho

  • Continued onboarding
  • Assisted in the launching of PyCon US 2024 website and Call for Proposal
  • Continued working with designer on PyCon US 2024 conference design
  • Preparing for PyCon US 2024 site visit at the David L. Lawrence Convention Center in Pittsburgh, PA
  • Attended meeting with the Education Summit organizers to begin planning for PyCon US 2024
  • Proposal review and negotiation for PyCon US 2024 vendors
  • PSF admin duties - board meeting minute drafts and agenda, updating public records, moderating psf-board mailing lists

3.12   Marie Nordin

  • Onboarding, learning about the Python community & the PSF
  • Launch and oversight of the Official Python Developers Survey 2023,
  • Coordination of the soon to be launched End of Year Fundraiser & Membership Drive
  • Getting introduced to the D&I Team
  • Looking towards the future:
    • Understand what the Python & PSF communication channels are currently, and how they are being used
    • Build a Communications Calendar for the PSF, take over recurring comms (e.g. newsletter)
    • Establish a process for more efficient amplification of community stories

3.13   Débora Azevedo

  • [PSF] - board meeting attendance and discussions through e-mail and Slack
  • [PSF] - PyCon US and Exec committee meetings
  • [Community] - organizing the Portuguese panel with Dennys for PyLadiesCon
  • [Community] - staffed an event in my city in which PyLadies Natal (the PyLadies chapter I'm from) invited some speakers from the community

3.14   Simon Wilson

November report not provided.

3.15   Jannis Leidel

November report not provided.

3.16   Kushal Das

November report not provided.

3.17   Dawn Wages

  • Community - PyData NYC 2023 - onsite organizing
  • Community - DjangoCon Africa 2023 - Sponsor chair weekly meetings
  • Community - DjangoCon US 2023 - organizing and weekly meetings
  • Community - Djangonaut.space - weekly meetings - applications
  • PSF - PyCon Committee
  • PSF - Exec Committee Meetings
  • PSF - 1-on-1s with Board members

3.18   Tania Allard

  • [PSF] - board meeting attendance and participation in discussions through Slack
  • [PSF] - PyLadiesCon organising duties
  • [Community] - PyLadies Global Council meeting attendance and participation in Slack and email discussions

3.19   Denny Perez

  • PSF - Getting Ready for PyCon Charlas 2024 (Co-charing the track with Cristian Maureira)
  • Looking for CFP reviewers PyConUS focusing on Charlas
  • Preparing the designs with the 2024 branding (Thanks Georgi)
  • PSF - Meeting with Deb, looking to better understand the advantages we can offer the Python community members.
  • PSF - Co-Charing PyLadiesCon
    • Recruiting and onboarding new members (video edition team)
    • Meetings with Committee members (Design, Communication and program)
    • Blog post and social media post creation
    • Helping two chapters on how to create videos for the conference
    • Meetings updates Co-Chair Mariatta.
  • Community - Event organization Chapter PyLadies En Español
    • Mentoring Pyladies Valparaiso Chile (Helping with upcoming events)
    • Hosting online event
  • Community - Co-organizer Python Chile
    • Social media management (Call for registration opened)
    • Attend organizing meeting
    • Grant sponsorship requested to PSF
    • Meetings with possible sponsors
  • Community - Organizer Pyladies Santo Domingo (SDQ)
    • Organize online Event (Oct 25)
    • Hosting online event
    • Meeting to coordinate the recruitment of new members
    • Community - Pyladies Santiago Chile
    • Organize online Event (November 14)
    • Presented a Talk CFP PyConUS and Call for registration PyLadiesCon
  • Community - PyCascades 2024 Program Chair
    • Setting new access and documentation for the upcoming conference in Seattle
    • Meeting with the new organizer members
  • Community - Python Montreal User Group
    • Mentoring members about PSF Grants (Meetup platform and events)
    • Helping bring back the PyLadies Charter Montreal (Completed form -Requesting the Pyladies chapter transfer to new prospectives organizers)
    • Meeting with prospective organizers - PyLadies Montreal Chapter

3.20   KwonHan Bae

  • PSF : WG
  • PSF - participated in board discussions via Slack and email
  • PSF - attended board meeting
  • COMMUNITY : arranged first cPython Sprint in Asia to increase the number of contributors in the region in PyCon APAC
  • COMMUNITY : PyCon APAC meetup
  • COMMUNITY : PyCon KR Seminar at Busan Hold!
  • COMMUNITY : PyCon APAC Session, Travel Preparation
  • COMMUNITY : Preparing Other regional PyCon Support

3.21   Georgi Ker

  • Community: Mentoring PyCon TH core organizers
  • PSF: Assist in the Social Media Assets and CFP for PyLadiesCon
  • PSF: Design and Implementation of PyCon US 2024
  • Community: PyLadiesCon Platform setup, social media design
  • PSF: PyConUS OX platform prep
  • Community: Mentorship with PyCon Thailand
  • Mentorship with 2 Ukrainian Sub-Urban School Communities
  • Community: Worked on PyPodcats prep

3.22   Cheuk Ting Ho

  • Serve the CoC and Grants committee
  • Speak at DjangoCon US and had some good time with the Django Community (and Deb and Dawn)
  • Speak at PyCon APAC and made a lot of commenting with the community leaders there
  • Help PyLadies Con organization
  • Working on a D&I focus podcast with the PyPodCats teams
  • Help organise and spoke at PyCon HK

3.23   Christopher Neugebauer

  • PSF - PyCon US ctte and grants WG work
  • PSF - Finish membership ctte charter and prepare for vote
  • PSF - Exec ctte meetings
  • Community - PyCon AU steering ctte work

4   Work Group Reports

4.1   Code of Conduct

  • Nothing to report at this time.

4.2   Grants

  • See list of resolutions under “Votes Approved by Working Groups”

4.3   Sponsors

  • Nothing to report at this time.

4.4   Marketing

  • Nothing to report at this time.

4.5   Jobs

  • Of the 502 Job submissions created in November 2023:
    • 122 have status approved
    • 3 have status archived
    • 24 have status draft
    • 180 have status expired
    • 92 have status rejected
    • 73 have status removed
    • 8 have status review

4.6   Trademarks

  • Nothing to report

4.7   Fellows

  • Nothing to report

4.8   Packaging

  • Nothing to report

4.9   Infrastructure

  • Nothing to report

4.10   Scientific Python

  • Nothing to report

5   PSF Board Votes Approved by Email

RESOLVED That the Python Software Foundation Board amend the minutes of the September 21 Board Meeting as follows:

In section "New Business", insert the following text: * The PSF discussed the Python Brazil 2023 Grant Submission and voted on the following resolution: RESOLVED, that the Python Software Foundation Board grant $9,000 USD to DjangoCon Africa taking place November 6-11, 2023 in Zanzibar, Tanzania.

Vote inconclusive; 4-0-6, 2023-09-21

END AMENDMENT

Motion carried; 12-0-0, 2023-11-13

6   Votes Approved by Working Groups

6.1   Grants

RESOLVED, that the Python Software Foundation Grants Work Group grant $2,000 USD to the Hamburg Python Pizza event taking place November 17, 2023 in Hamburg, Germany.

Approved 8-0-0, 2023-10-12

RESOLVED, that the Python Software Foundation Grants Work Group grant $2,600 USD to PyCon Hong Kong taking place November 11, 2023 in Hong Kong.

Approved 8-0-1, 2023-10-13

RESOLVED, that the Python Software Foundation Grants Work Group grant $2,250 USD to the SciWork Conference 2023 taking place December 9 and 10, 2023 in Hsinchu, Taiwan.

Approved 8-0-0, 2023-10-26

RESOLVED, that the Python Software Foundation Grants Work Group grant $3,500 USD to PyCon Bolivia taking place December 15 & 16, 2023 in La Paz, Bolivia.

Approved 8-0-0, 2023-10-26

RESOLVED, that the Python Software Foundation Grants Work Group grant $3,750 USD to PyCon Chile taking place November 24 to 26, 2023 in Valparaíso, Chile.

Approved 8-0-0, 2023-11-08

RESOLVED, that the Python Software Foundation Grants Work Group grant $5,000 USD to the Python track of coda.br taking place November 18 & 19 in Sao Paulo, Brazil.

Approved 8-0-0, 2023-11-08

6.2   Sponsors

  • None at this time.

6.3   Scientific Python

  • None at this time.

8   New Business

9   Discussions

  • The PSF Controller provided the board with background and an update of the PSF Fiscal Sponsoree program.
  • The board discussed creating a Code of Conduct Training budget.
  • The board discussed the PSF Conflict of Interest Policy.
  • The board discussed the PSF end of year fundraiser and launch of the membership drive is as well as the opening of the PyCon US sponsorship program.

Meeting adjourned at 15:00 UTC.